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- Box 14 is for each location at which a trip begins and ends.
- Box 12 and Box 13 are for the name and signature of the individual to whom the operator will be reporting.
- Box 11 is for recording the hour meter reading rounded to the nearest whole hour.
- Box 10B requires specifying mileage at the time of dispatch. Box 10A is for the mileage at the time the equipment was returned from use.
- Box 10 is for the mileage readings recorded to the nearest whole mile.
- Box 9 is for specifying the exact time the equipment was returned from use, the time the equipment was released for dispatch, and the total time the equipment was in the possession of the operator.
- Box 8 requires the operator's signature upon receiving the equipment.
Box 7 requires the name of the equipment operator.Box 6 is for entering the amount of fuel in gallons and the amount of oil in quarts obtained for the equipment Box 5 is for specifying the organization to which the equipment is assigned.Box 4 is to be completed with the unit number or administrative number.
Box 3 is for the equipment registration number or serial number.Box 2 requires specifying the type of equipment as designated in the equipment log. Box 1 requires the date when the equipment is to be used.The Motor Equipment Utilization Record consists of two pages and seventeen boxes in total with filing guidelines provided at the bottom of the second page.